FOR TRADES
How PropMaintain works?
Connecting managers and trades through one simple app PropMaintain connects leasehold managers and trusted trades through one simple app — from request to payment.
Become a user
Free to register. Free to use.
There are no setup fees, no subscriptions, and no long-term contracts for managing agents or estate managers.
You only pay when work is completed.
Available jobs (map & list view)
The tradesperson sees available jobs on a map or in a list. Each job shows:
- Job title (e.g. Roof & gutter repair)
- Location
- Status (e.g. Open, Reactive)
- Posting date
Job details (before quoting)
Full job description is displayed, including:
- Scope of works
- Property details
- Who created the job (managing agent)
- Trade category (e.g. Roofer)
Tradesperson reviews the scope and confirms suitability.
Submit quote – pricing breakdown
Tradesperson enters a structured quote:
- Description of work
- Labour charge
- Individual material items (each with quantity and price)
Labour and materials are clearly separated. Materials can be itemised and edited.
Optional messaging (messages tab)
Messaging channel is available per job. It can be used for:
- Clarifications
- Site questions
- Additional notes
Quote accepted → job progresses (implicit step)
- Managing agent accepts a quote
- Job is awarded to the tradesperson
Earnings dashboard (post-job lifecycle)
Earnings screen shows:
- Total earnings
- Weekly / monthly totals
- Pending amounts
- Pending invoices
Tradesperson tracks income and payment status. Can view all invoices once raised.
Frequently Asked Questions
You can find answers to the most commonly asked questions in this section.
Is PropMaintain free to use?
Yes. PropMaintain is free to register and free to use. There are no subscriptions, setup fees, or long-term contracts. You only pay when work is completed.
How do we get started as an agency?
Agencies contact PropMaintain directly. We set up a Head Office (Admin) account, configure your organisation structure, and perform a one-off assisted property load to ensure everything is set up correctly from day one.
Can we administer the platform ourselves?
Yes. Once set up, your Head Office team has full control to:
- Add and remove users
- Set roles and permissions
- Add properties and sites
- Invite estate managers
How does open-market bidding work?
When a job is posted, it is shared with suitable local tradespeople. Multiple trades submit independent quotes, allowing you to compare price, ratings, and availability before selecting the best-value option.
Are we tied to specific contractors?
No. PropMaintain is an open marketplace. You are never locked into a single supplier and can choose a different trade for every job.
Can we block a tradesperson from our sites?
Implemented in Q1 FY26
Can estate managers post jobs themselves?
Yes. Estate managers can post jobs, review quotes, and sign off work within the permissions set by Head Office.
What if an estate manager doesn’t use the app?
The PropMaintain team can assist with job posting where required to ensure continuity of service.
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