About us

Modernising property maintenance

PropMaintain was created to fix a fundamental problem in property and leasehold maintenance: rising costs, limited transparency, and inefficient ways of sourcing and managing small works.

For decades, property managers have been forced to rely on a small pool of large, expensive contractors—often with little visibility into pricing, limited competition, and poor historical records tied to individual buildings.

We believe there is a better way.

Our mission is simple

Reduce maintenance costs, improve transparency, and empower property managers to make better decisions—without compromising quality or compliance.

We do this by combining:

Open-market competition
Local, vetted trades
Digital workflows
Permanent building-level records

What makes PropMaintain different

Open, competitive marketplace

Every job is openly quoted by multiple local tradespeople, enabling true market pricing and better value for money.

Built for leasehold & estate management

PropMaintain is designed specifically for the realities of leasehold and estate operations—multiple sites, approvals, budgets, compliance, and audit requirements.

Local trades, better outcomes

By enabling qualified local trades to compete fairly, we reduce response times, lower costs, and support local businesses.

Data that stays with the building

Maintenance history is attached to the property itself, providing long-term insight for budgeting, warranties, and future planning—even if managing agents change.

Free to use, pay only when work is done

There are no subscriptions or setup fees. Agencies only pay when a job is completed and approved.

Our Approach

PropMaintain acts as the operating layer between managing agents, estate managers, and tradespeople.

We provide:

Structured onboarding for managing agents

Central head office control with local autonomy

Trade vetting and compliance checks

Secure payments and correct CIS/VAT handling

Clear audit trails and reporting

All wrapped in a simple, easy-to-use platform.

Who we work with?

From single buildings to large multi-site portfolios.

Leasehold and block management companies

Estate and property managers

Certified local tradespeople

Our experience

PropMaintain is built on over 20 years of real-world experience in property maintenance, contracting, and estate operations.

We understand:

How jobs actually get raised on site
Where costs creep in
Why records get lost
And why smaller, local jobs are often the hardest to manage efficiently

The platform reflects this experience in every workflow.

Looking ahead

We are continuously improving PropMaintain to support:

Better reporting and forecasting
Smarter compliance workflows
Scalable portfolios
Future enhancements such as predictive maintenance

Our goal is to become the standard platform for transparent, cost-effective property maintenance.

Get in touch